List: The Prepared Teacher’s Field Trip Checklist

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List: The Prepared Teacher’s Field Trip Checklist

  • Submit need for subs/coverage to school office.
  • Submit instructional plan for students not attending the school trip.
  • Submit names and cell phone numbers of all faculty and chaperones attending the school trip.
  • Distribute list of students who will be attending the school trip to all faculty (including attendance office) and include the times you are leaving/returning.
  • Notify Health Office of students participating and review medication needs. Will a nurse be attending your trip?
  • Verify that trip is on the school field trip calendar.
  • Notify cafeteria of the number of students going on the trip.
  • Submit copies of signed permission slips to school office.
  • Submit copies of volunteer/chaperone form to school office for all non-faculty members attending the trip.
  • Set your alarm clock
  • Send out a final reminder to parents about the meeting time and location (by automated call service, email, or text message).
  • Communicate with your tour leader to confirm meeting time and location.
  • Check the weather forecast.
  • Gather any maps you would like to have on hand.
  • Charge your cell phone.
  • Charge your camera battery.
  • Completed Parent Permission Forms
  • Completed
  • Medical Waiver Forms
  • Emergency Contact Information for Each Student
  • Lanyards and Lanyard Name Tags for Each Student
  • Sharpie Marker
  • School Trip T-Shirts
  • (if applicable)
  • Extra Copies of the Itinerary
  • Extra Copies of the
  • Rooming List
  • Extra Copies of the
  • Bus Roster
  • Camera (confirm batteries are charged)
  • Cell Phone Charger
  • Emergency Numbers Saved to Your Cellphone
  • Scholastica Travel Emergency Line: 1-800-245-3511
  • Tour Leader Cell Phone Number
  • Bus Company Number
  • Chaperone Cell Phone Numbers
  • Bus Leader Bags ( Provided by Scholastica) Packed with
  • These Items
  • Bottled Water and Snacks for the Bus (for You)
  • Entertainment for the Bus (for You) – Book, iPad, Magazine, etc.
  • Weather Appropriate Clothing
  • Toiletries
  • Weather Appropriate Gear
  • Extra Coat
  • Hat/Gloves/Scarf
  • Umbrella / Poncho
  • Sunglasses / Sunscreen
  • Photo ID
  • First Aid Kit
  • Prescriptions
  • Spare Lenses/Contacts
  • Light Stick – for students to easily find you during evening touring.
  • Review assigned
  • chaperone groups
  • with students
  • Review rules for behavior with students
  • Review that day’s itinerary with students
  • Confirm that students have the cell phone numbers of their assigned chaperone and the group leader.
  • Introduce yourself (as the person in charge) to all adult chaperones attending the school trip.
  • Provide each of the chaperones with a
  • Bus Roster
  • with their students’ names highlighted.
  • Confirm that each chaperone knows their assigned bus number.
  • Claim your front row seat on the lead bus.
  • Give packed bus leader bags to bus leaders
  • Take roll and count students before leaving school.
  • Make note of “no-shows” and make necessary calls to the principal and parents.
  • Call or text tour leader to inform them of your ETA.
  • Save a seat in the front row for the tour leader, preferably on the side where the microphone is located.
The Prepared Teacher’s Field Trip Checklist
Scott Adkins
Scott Adkins
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